Memorandum 16-173 Amend Library Registration Card Policy

Memorandum 16-173

TO:                       MAYOR ZAK AND CITY COUNCIL

FROM:                LIBRARY ADVISORY BOARD

THRU:                 RENEE KRAUSE, CMC, DEPUTY CITY CLERK

DATE:                  OCTOBER 14, 2016

SUBJECT:         AMENDED LIBRARY REGISTRATION CARD POLICY AND TEMPORARY LIBRARY                                              CARD FEES      

At the special meeting on September 6, 2016 and the regular meeting on October 4, 2016 the Library Advisory Board reviewed and amended the fees for Temporary Library Cards and the Library Registration card policy.

Following is an excerpt of the minutes for the approval of the amendments:

September 6, 2016

Special Meeting

NEW BUSINESS

A.                Changes to the Temporary Library Card Structure and Fees

Library Director Dixon stated that they currently have two kinds of temporary cards these are for people who do not live in the service area and will only be here a short time. One card is $10, good for 6 months and you can only check out two items each time. The other card is $50, good for 6 months and you are allowed to check out an unlimited number of items. The difference is if your account is in good standing at the end of the time then they will be refunded half of the $50 fee.

As you can guess this causes an unwelcome burden on staff and the finance department with refunding the fees.

Library Director Dixon stated that after discussing this issue with staff they are recommending $20 for 10 items at a time, no refunds, and good for 6 months.

Discussion broke out on the number of items also covers magazines, movies, etc. and that $30 would be a better rate, it is still a bargain at $5.00 per month or $1.25 per week. It was noted that protection of the assets and that books can be purchased at Salvation Army and the Bookmobile will sell books too.

Library Director Dixon will bring this idea back to staff and then present to the Finance Director.

October 4, 2016

Regular Meeting

PENDING BUSINESS

B. Changes to the Library Registration Card Policy and Temporary Card Fees

(Wrong title Changes to the Temporary Library Card Structure and Fees)

Library Director Dixon stated that she took the Board’s recommendation back to staff and they did not want to increase the 6 month fee to $30. Their opinion was to keep it at the $20. The Board requested a compromise and recommended $25 which Library Director Dixon agreed to.

Library Director Dixon requested a review the proposed changes to the Library Card Registration Policy. There was a misunderstanding on the title to the policy so they can review and approve at this meeting unless they want to hold it over to the November meeting.

Boardmember Peterson read through it and felt the changes were appropriate and requested clarification on striking military identifications. Library Director Dixon explained that that identification falls under government issued identification.

Boardmember Kuszmaul requested the substantive changes to policy as presented. Library Dixon stated that it was just to remove redundancies and provide clarity on the issuing of Library cards.

There was a brief discussion on the changes to the policy which reflected removal of redundancy in the language and making it clearer so everybody can understand it. There was a lot of unnecessary language and this makes it clear and concise.

Library Director Dixon stated that they have wanted to get this policy cleaned up for a long while now and glad that it is done.

Deputy City Clerk Krause responded to Chair Strobel that a motion to approve the changes was required then they would forward the recommendation to Council for final approval.

The Board discussed some options such as on a month to month basis, and the limited amount of cards issued, limiting it to 10 items.

STROBEL/MASSION - MOVE TO AMEND THE POLICY TO HAVE ONE TEMPORARY LIBRARY CARD, CHANGE THE FEE TO $25.00 FOR 10 ITEMS AND APPROVE THE ADDITIONAL AMENDMENTS TO THE LIBRARY REGISTRATION CARD POLICY FOR CLARIFICATION.

There was a brief discussion.

VOTE. YES. NON-OBJECTION. UNANIMOUS CONSENT.

Motion carried.

Recommendation:

Motion to Approve the Amendments to Library Registration Card Policy and Fees to the Temporary Library Card